Job Description: District Representative to the Zonta USA Caucus
For District Governor, and District Advocacy Chairs and USA Caucus representatives.
Delegates
The USA Caucus is composed of one voting delegate from each of the ZI Districts with at least one club in the USA. The Delegate is appointed by the District Governor to serve for their biennium. If a delegate cannot serve, the Governor shall replace the delegate promptly.
Delegates will appoint a member of the USA Caucus to record minutes of meetings or otherwise engage someone to take minutes at each meeting. The Caucus may create committees to perform the work of the Caucus who may decide to include at-large members. All Caucus Delegates are expected to actively serve on at least one committee.
Delegates to the USA Caucus will be responsible for deciding the actions of the USA Caucus. If a quorum is in attendance, a majority will determine actions. A quorum shall consist of voting members from 10 districts. A majority is defined as the majority of the delegates present at the convened meeting of the USA Caucus. Voting may be conducted electronically. When voting on unanimous statements, Delegates must get verbal approval from their district governor.
A summarized meeting report or meeting minutes will be submitted to the District Advocacy Chair and Governor by the USA Caucus delegate attending the USA Caucus meeting. Notification of amendments will b sent to all voting delegates prior to the vote.
Alternates
The Alternate is also appointed by the District Governor to serve for their biennium. Governors are encouraged to appoint an alternate with communication and presentation skills. If a Delegate cannot serve, the Governor shall replace the Delegate promptly, and the Alternate shall vote until a replacement is named. All Alternates are expected to actively serve on at least one committee.
In addition to attending meetings when Delegates cannot attend, Alternates will work with their District Delegate as needed. Alternates do not have voting privileges.






